Docmail low cost print and post hybrid mail

DOCMAIL: CORPORATE SERVICES

LET US INTEGRATE DOCMAIL INTO YOUR BUSINESS SYSTEMS - AND START SAVING YOUR ORGANISATION TIME AND MONEY

 

If your business relies on sending out large amounts of mail, you will have high staff and consumable costs for printing, envelope enclosing and processing franked mail.

We have saved many of our Corporate customers thousands of pounds by seamlessly integrating Docmail into their workflow to ensure a minimum amount of steps between document creation and its delivery to the customer, whilst enabling them to take advantage of our large-volume postal discounts on everything they send. Below are some of the features within Docmail that can be set up to allow budget controls, managerial level approvals and complex reporting.

1.) ORGANISATIONAL STRUCTURE

Configure a hierarchical structure allowing management of branches, divisions, cost centres etc.

2.) BUDGETARY CONTROL

Different budgets can be assigned to different organisational units. For instance, your Marketing and Customer services teams can have independent budgets, controlled by senior branch management or branch-level budgets controlled by head office.

The budget control also enables approvals to be mandated to enable certain purchases only on agreement from senior personnel.

3.) CONTENT CONTROL

Approval of the content of mailings can be mandated to enable for example, a Marketing team or standards compliance team to check through outgoing mailings to ensure they meet corporate branding guidelines, are compliant to industry regulations etc.

Centralised management of a library of document templates, PDF backgrounds (e.g. letterheads, compliance text and marketing includes) and composed "Mailpacks" consisting of a collection of documents ready to be merged with data and mailed by Docmail. These Mailpacks can include rules to vary the templates and backgrounds used based on values within the customer data for the mailing.

4.) MANAGED LIBRARY OF MAILING LISTS AND CUSTOMER DATA

Managed library of static "Account variables" that can be used as a means of managing fixed text, ideal for including variable marketing offers or regulatory standards compliance text as standard in some templates & managing the actual content centrally, removing reliance on the person creating the mailing to get things right & massively simplifying the update process to a single point of change rather than having to audit all of your templates independently.

5.) DOCMAIL INTELLIGENCE

The powerful Docmail intelligence tool is also available to corporate users allowing you to vary the content. Custom envelopes. As corporate customers, we can make available a managed stock of customised envelopes to ensure your branding is presented to your customers as intended.

6.) MAIL RETURNS MANAGEMENT

We do offer a returns management service at our secure site, however with the corporate option of custom envelopes comes the ability to change the return address on the envelope to enable you to manage returned/undeliverable mail in-house.

7.) MANAGED STOCK INSERTS

As an established and professional printing firm, we are also able to offer specialist pre-printed inserts to be included in your mailed items like Business Reply Envelopes (BRE), leaflets, small booklets and tri-folds to corporate customers, integrated within the Docmail system. Please contact our sales team for more information.

8.) AUTOMATION & INTEGRATION

There is support in API (Application Programming Interface) for corporate features & services (for more information see API documentation) to enable integration with your own, or 3rd party systems.

Our supplementary tools such as the Docmail print driver, Docmail Connect and iPhone postcards app can all be used with corporate accounts.